Dr. Maddy's Story

I started out working for a busy, insurance-based outpatient practice. I was incredibly frustrated by the limitations set by insurance companies. Patients that needed care were getting denied treatment or expected to get better in just a few visits. I didn't like double booking patients. I knew I could do so much more: I wanted to hear the patient's full story; I wanted to laugh and cry with them or spend the session in whatever manner the patient needed that particular day; I wanted to pull from my clinical expertise versus treating based on which treatments were covered by insurance.

After having my son, I had a newfound interest in pelvic health. I dove headfirst into every pelvic health course. I found pelvic health incredibly fulfilling. Patients didn't just get a little better, most patients were getting completely better. I was shocked. These were life-changing things that we were treating.

It was distressing to me that there were so many people suffering from pelvic health issues in my area, but hardly any providers to treat them.

I decided I needed to open my own pelvic health practice. My community needed me. Even though I had only treated a few pelvic floor cases at my previous orthopedic job and performed about five pelvic floor exams in total prior to starting, I decided to open my practice with essentially no pelvic health experience besides taking some courses. I remember my first patient. She was coming in for stress incontinence. I stated with confidence that I could get her better. Deep down, I was terrified. I had never treated someone with leakage before. My mind was whirling. Imposter syndrome was setting in hardcore. How was I supposed to get her better? Then a patient with pelvic pain came in. Same thing. I had never treated this before, could I really do this?!

However, my patients were desperate to find someone to help them. I knew that doing my absolute best was going to be better than the alternative: nothing. I had to pull from my ortho based experiences and incorporate everything I had learned from the pelvic health courses. I had no mentors. By some miracle, patients were getting better. My confidence began to increase. I started to recognize patterns and figure out which treatments really were most effective for which diagnoses.

I knew when I first opened that I did not want to partner with insurance companies. I wanted to truly help my patients in whatever way I felt best. I enjoyed treating in an unconventional but totally functional fashion. If a patient had leakage while playing volleyball, I would set up a volleyball net in the grass and train movement patterns until the patient no longer leaked. I liked having patients lift heavy weights and max out during sessions. This wasn't the way I could practice when I was double booked at an insurance-based practice.

At first, when I opened, it was crickets. I had a few friends that booked sessions with me, but that was about it. For about three months, nobody called. I was marketing like crazy to doctors but still no referrals.

My area is heavily insurance driven. This was the first cash practice in my area of the state (at least that I knew of) besides a few small, mobile practices. I had doors slammed in my face by doctors who thought it was evil that I was not taking insurance. Potential leads just horrified on the phone that I did not take their insurance. I wasn't sure if it was going to work and in one weak moment almost switched to the dark side and started to take insurance. Then, all of a sudden, about three months in, I started to get a few phone calls, then more, then it snowballed. Most of my leads were from direct patient marketing–workshops and organic Facebook marketing.

Dr. Maddy's Story

I started out working for a busy, insurance-based outpatient practice. I was incredibly frustrated by the limitations set by insurance companies. Patients that needed care were getting denied treatment or expected to get better in just a few visits. I didn't like double booking patients. I knew I could do so much more: I wanted to hear the patient's full story; I wanted to laugh and cry with them or spend the session in whatever manner the patient needed that particular day; I wanted to pull from my clinical expertise versus treating based on which treatments were covered by insurance.

After having my son, I had a newfound interest in pelvic health. I dove headfirst into every pelvic health course. I found pelvic health incredibly fulfilling. Patients didn't just get a little better, most patients were getting completely better. I was shocked. These were life-changing things that we were treating.

It was distressing to me that there were so many people suffering from pelvic health issues in my area, but hardly any providers to treat them.

I decided I needed to open my own pelvic health practice. My community needed me. Even though I had only treated a few pelvic floor cases at my previous orthopedic job and performed about five pelvic floor exams in total prior to starting, I decided to open my practice with essentially no pelvic health experience besides taking some courses. I remember my first patient. She was coming in for stress incontinence. I stated with confidence that I could get her better. Deep down, I was terrified. I had never treated someone with leakage before. My mind was whirling. Imposter syndrome was setting in hardcore. How was I supposed to get her better? Then a patient with pelvic pain came in. Same thing. I had never treated this before, could I really do this?!

However, my patients were desperate to find someone to help them. I knew that doing my absolute best was going to be better than the alternative: nothing. I had to pull from my ortho based experiences and incorporate everything I had learned from the pelvic health courses. I had no mentors. By some miracle, patients were getting better. My confidence began to increase. I started to recognize patterns and figure out which treatments really were most effective for which diagnoses.

I knew when I first opened that I did not want to partner with insurance companies. I wanted to truly help my patients in whatever way I felt best. I enjoyed treating in an unconventional but totally functional fashion. If a patient had leakage while playing volleyball, I would set up a volleyball net in the grass and train movement patterns until the patient no longer leaked. I liked having patients lift heavy weights and max out during sessions. This wasn't the way I could practice when I was double booked at an insurance-based practice.

At first, when I opened, it was crickets. I had a few friends that booked sessions with me, but that was about it. For about three months, nobody called. I was marketing like crazy to doctors but still no referrals.

My area is heavily insurance driven. This was the first cash practice in my area of the state (at least that I knew of) besides a few small, mobile practices. I had doors slammed in my face by doctors who thought it was evil that I was not taking insurance. Potential leads just horrified on the phone that I did not take their insurance. I wasn't sure if it was going to work and in one weak moment almost switched to the dark side and started to take insurance. Then, all of a sudden, about three months in, I started to get a few phone calls, then more, then it snowballed. Most of my leads were from direct patient marketing–workshops and organic Facebook marketing.

About eight months of being solo, I was growing rapidly. I hired one of my best friends from grade school as my administrative assistant and another friend as my first full time pelvic floor occupational therapist.

After those first hires, I started to hit a little plateau. I was having trouble getting my OT full and didn't know what to do. I needed more leads.

I tried doing workshop after workshop. I began getting so nervous at each workshop because there was an incredible amount of pressure to convert workshop attendees to patients. I was listening to cash-based PT business podcasts, working with various business coaches, and just about to pull my hair out. They were telling me the same thing: keep doing workshops and keep marketing to doctors. Guess what? That may work in some urban areas but not in my rural hometown. There is one OB/GYN office, one urology office, and if you've hit these practices up time and time again with no referrals, it is a bit discouraging.

I started to look outside the PT/OT business coaching space and gravitated toward online business coaches. I saw how easily online coaches appeared to be building their schedules. I started diving into digital marketing and I loved it. I realized how introverted I actually am. I would much rather sit on my computer all day than pound the pavement trying to meet with doctors. I would rather hide in my house than try to do another workshop. I found the digital marketing and use of social media for marketing INCREDIBLY effective and predictable.

I was shocked that none of my business owner friends knew how to market in this fashion. Why were most business coaches not teaching this? I have sympathy for practice owners in rural locations that don't have the volume of doctor offices to get a consistent stream of referrals. I truly believe they NEED to use digital marketing to grow and scale.

My paid Facebook ads were giving me a 30x return on investment. I was shocked! Put a dollar in, got 30 dollars out. Our schedules were filling rapidly. We quickly hired more clinicians at my first clinic that is in a more rural location. Facebook ads quickly jumped to our number 1 referral source. I knew I needed to run 1.5 Facebook ads to keep a full-time clinician's schedule full.

Then I had an epiphany...

Since our number one referral source was online, I didn't need to physically be in the location of any clinic I wanted to open. I decided to test this theory and opened a clinic 1.5 hours south of me. I intentionally avoided any in-person marketing. Partially to prove a point that this is possible. My first clinician's schedule was full by her second week of starting. After two months, I needed to hire a second full-time clinician for our southern clinic.

Digital marketing was so easy, predictable, and perfectly anti-social–and I loved it! I loved being able to sit at home on my computer, make some tweaks to my Facebook ad and fill schedules from home. It was freeing. I had more time than ever with my kids and the practice continued to explode. My vision started to grow as I imagined opening locations in any part of the U.S.

I am so passionate about showing this way of marketing to other clinic owners. It is something completely unique that many people are not talking about. I am not naive though. Without, the proper business systems, staff training, scripts, and processes, filling your practice with leads is not enough to build a sustainable, highly successful practice. I am passionate about not only flooding my fellow practice owners with new leads but helping them turn these patients into lifelong patients that have a world-class experience.